Overview
Now that you’ve created a Space (data room), let’s add some customization to fit your campaign or prospect needs. Spaces can be customized to include:
- Separate Space sections that help organize content for easy viewing.
- Your prospect's company logo (or your own) to add even more professional polish.
- A background image to enrich the viewing experience.
Ready to customize your Spaces? Check out our tips and recommendations below.
Skipping ahead
Title and subtitles
Titles are one of the main ways to identify and differentiate your Spaces (data rooms). A Space title can have a maximum of 100 characters and can be edited anytime by clicking into the title field. Subtitles are a great way to provide more details about the Space.
Header Options
There are a few header options that can help you, other team members, and your visitors understand more about the content being shared in a Space (data room).
You can click on the banner image or Space (data room) icon to replace the images. You can also click on the header or subtitle to customize your font and color.
Background image
When a new Space (data room) is created, a default background image is selected randomly from a curated set of images. This default image can be removed or changed anytime from the Header Options menu. If the header image is removed, the header will appear as a white background for your visitors.
Here are some things to consider when adding a background image:
- Minimum recommended resolution (best for most HD screens): 1920 x 480 (4:1)
- Maximum recommended resolution (best on 4K screens): 3840 x 960 (4:1)
- The image will scale with screen width and have a fixed height which might mean the entire image will not always be visible on the landing page.
- If the screen is very wide, we'll start cropping from the top and bottom edges. If the screen is narrow, we’ll crop from the left and right edges.
- If the image gets cropped, we recommend that any content that you want always visible be in the center of the image.
Space (data room) logo
The logo will show up on top of the background image and above the Space title. Logos must have a minimum height of 80px. If the logo does not meet this minimum, a warning message will appear. You can change or remove the logo anytime from the Header Options menu.
Content layout
You can also customize the layout of your content for better organization and easy viewing.
Space (data room) sections
Create sections to help group or separate your content. By default, new sections are named “Untitled Section” but can be renamed by clicking into the title field.
You can add new content to the section, move the position of the section, and delete a section completely by clicking the “…” (ellipsis) of that Space (data room) to expand the “more options” menu. Content and the sections themselves can also be moved by simply dragging and dropping into the desired location.
Here are some things to consider when creating a section:
- Content must be uploaded in the Space (data room) before you can add a section.
- Space section titles can't be left blank and they have a 100 character limit.
- Each Space (data room) can have up to 100 sections.
- Deleting a section will remove the section header and move the content into the uncategorized section of the Space (data room).
Content view
Content in Spaces (data rooms) can be viewed in grid or list mode. You can toggle between the two modes anytime from the content view settings menu here:
Note: Currently, the grid or list mode will only reflect on the visitor's end. To preview what this looks like, navigate to the links page by clicking Share and then click the Preview icon next to a link.
Grid view:
List view:
Content descriptions
You can add a brief description to give your visitors a better understanding of what is being shared. To add a description to your Space (data room) content, click the “…” (ellipsis) of that Space to expand the “more options” menu and select Edit Description. Each description has a 200 character limit and can be edited and removed completely any time.
Related reading
- What are Spaces (data rooms)?
- Manage content in a Space (data room)
- Collaborate in a Space (data room)
- Granular Space Permissions
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