Overview
Spaces are what we call our virtual data rooms (VDR). You can create a Space (data room) from the Spaces page or from existing folders on the Content page. You can have Spaces for each of your accounts, or create multiple links for the same Space, which provides flexibility and control over how content is shared with each individual account.
Skipping ahead
- Create a new Space (data room)
- Create a Space (data room) using Share Content
- Create Spaces (data rooms) from folders
- Auto-created Space (data room) folders
- Space (data room) links and settings
- Space (data room) visits
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Related reading
Create a new Space (data room)
From the Spaces page, select Create Space to create a new Space (data room) – it’s that easy!
By default, the Space (data room) is named “Untitled”, but you can edit this any time by clicking into the title field. You can also add a subtitle.
Notes:
Create a Space (data room) using Share Content
Save time by creating Spaces (data rooms) straight from your content library. Simply click share files, pick your content, and your Space link is ready to be shared with others.
Important: When subscribed to the Standard plan, you can only select content, not folders.
To share content in a Space (data room):
- Log in to docsend.com.
- Click Spaces in the left sidebar menu.
- Click Add content.
- Select the content you wish to share from the file uploader.
- Click Add to Space.
- Click Share in the top right corner.
- Click Share with link.
- Under Share with link, click Create link.
- Configure your preferred link settings.
- Click Create link.
You can now copy and paste your link to start sharing.
Note: Don’t forget to customize your Space (data room) to add a professional look.
Create Spaces (data rooms) from folders
Alternatively, you can create a Space (data room) from uploaded folders on the Content page, making it even easier to create a Space and manage existing content.
From the Content page, you can create a folder into a Space in two ways:
- Select the folder, click the "..." (ellipsis) to expand the options menu, and select Share.
- If the folder is within another folder, click the Share button to create a Space.
Important: For users on Standard, it is possible to create Spaces (data rooms) from folders that have subfolders. However, those subfolders will not carry over since Space Folders are only available on Advanced plans at this time. We recommend upgrading to leverage this feature.
Space (data room) links and settings
Once your Space is configured and ready to share, creating a link is just as simple.
There are two ways to create a Space link:
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From the Space itself, select Share to access the link page and click Create new link.
- Note: if this is your first time creating a link for the Space, you will need to select Create Shareable Link instead.
- Note: if this is your first time creating a link for the Space, you will need to select Create Shareable Link instead.
- Alternatively, you can create a new link from the Spaces page. Find the Space you’d like to share, click Share to access the link page, and then click Create new link.
Link settings
Similar to content links, you can edit the settings on a Space link any time by clicking Share to access the link page, clicking the "..." (ellipsis) to expand the options menu, and selecting Edit link settings. You can also set different permissions both on the content and Space level. Learn more about Granular Space Permissions.
Space (data room) visits
Visits to a Space are only tracked on the document level. When a visitor opens a Space and views a document, the visit is logged on the document and attributed to the Space. Space visits are also owned by the Space owner.
To see all visits to documents in a Space, you can do so in 2 ways:
- Export your Space visitor data. See Export Visitor Data for more information.
- You can see all Space visits associated with a specific account by going to the Accounts page, selecting an account, and clicking the Links tab.
Related reading
- Granular Space Permissions
- Manage content in a Space (data room)
- Customize a Space (data room)
- Collaborate in a Space (data room)
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